Assure that all operating, reserve and other accounts are properly set-up, maintained, and reconciled. Internal controls are in place to protect the Association funds.
Enforce collection of monthly/annual assessments and other charges. Maintain aggressive follow-up action on all unpaid assessments or fees. Administer an automatic withdrawal program for homeowners who wish to have their monthly assessments automatically deducted from their bank account. Coordinate filing of liens and foreclosures. Administer and monitor bankruptcy collection and lender foreclosures. We have a trained collection department to work on all delinquent accounts.
Keep accurate records of homeowner occupancy and receipts. Distribute coupon-billing booklets to all current and new homeowners.
Provide a lockbox service to ensure timely daily deposits and credits on homeowner account.
Approve time sheets, distribute payroll and prepare necessary tax reports for all on-site personnel.
Provide assistance with the annual operating budget for review and approval by the Board and/or Association. Help the Board maintain a long-range capital replacement reserve schedule.
Pay all invoices weekly in accordance with the budget. Provide copies of all bills and invoices paid from the Association's account if requested.
Prepare monthly financial statements showing total monthly and year-to-date activity by line item. Compare budgeted income and expenses to actual income and expenses and suggest corrective action to the Board when advisable. The Board of Directors receives the monthly reports in advance of the Board Meeting. Use “cash basis” accounting so that Homeowners can easily read and follow the Association's finances.
Assist the Association's outside accountant/auditor in performing the annual audit/review and federal income tax preparation.
Assist the Association’s outside reserve specialists in performing the reserve study.
“Personal Attention & Quality Service”